TENDER FOR THE PROVISION OF SERVICES
FOR THE CREATION AND MANAGEMENT
OF THE SOCIAL MEDIA CHANNELS
OF THE MUNICIPALITY OF GEROSKIPOU
No. 45/2025
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TOTAL CONTRACT BUDGET €6,000 + VAT.

Part A: Terms of Reference – Technical Specifications

1. The Municipality of Geroskipou invites tenders for the provision of services for the creation and management of its social media channels.

Specifically, the object of the Contract comprises the following:

(a) The creation, design and configuration of accounts/pages on the following social media platforms:

• Facebook
• Instagram
• Viber

It is understood that:
i. The configuration of the pages shall be subject to the approval of the Municipality.
ii. The Contractor shall be obliged to redesign the pages in consultation with the Municipality, whenever the Municipality deems this necessary.

(b) The management of the above pages includes:

• Actions to promote the pages with the aim of increasing traffic.

• Posting of material (text and/or photographs and/or videos).

• Actions to promote the posts with the aim of maximising their reach among the public.
It is understood that:
i. The above actions shall be carried out subject to the approval of the Municipality.
ii. The timetable for implementing the above shall be determined by the Municipality.
iii. Promotional actions requiring additional expenditure (e.g. sponsored posts on Facebook) shall be carried out subject to the approval of the Municipality.
iv. Actions requiring expenditure shall be borne by the Municipality.
v. The Contractor shall prepare, on a monthly basis or on an ad-hoc basis if requested, a report of results and statistical figures on the reach and general public response of the above channels, which shall be submitted at the end of each month. In addition, an annual detailed evaluation report shall be submitted.

(c) The creation of posts for the above pages. The posts must be of high quality and aesthetically sound. The posts shall include text and/or photographs and/or videos. The Contractor shall, at its own responsibility and cost, edit texts, photographic material and videos with the aim of achieving the best possible quality and aesthetic result. The texts shall be in the Greek language, while in some cases they shall also be in the English language.

It is understood that the posts, before being published, shall be subject to the approval of the Municipality.

It is understood that the Contractor shall ensure that the posting of photographs or videos does not infringe intellectual property rights and that privacy is respected.

It is understood that, in the event of posting material that is not the Contractor’s own work, the Contractor shall obtain the relevant permission from the creator.

It is understood that under no circumstances shall any private business be promoted or advertised, directly or indirectly, through the social media channels.
3.2 Place of Performance of the Object of the Contract
1. The place of performance of the object of the Contract is the offices of the Contractor and the offices of the Municipality, where required for the purposes of implementing the object of the contract.

3.3 Commencement and Duration of Performance

1. The duration of performance of the object of the Contract is set at a period of one year from the date of signing of the Contract.

2. Upon expiry of the period of performance of the object of the Contract referred to in paragraph 1 above, the Contracting Authority has the right to extend the validity of the Contract for a further year.

Part B: Instructions to Economic Operators

1. The tender must be submitted using the Tender Form attached as Annex 1. The prices offered shall be exclusive of VAT.

2. When submitting their tender, tenderers shall provide evidence (links) of their work to serve as a basis for the relevant evaluation regarding the selection of the Contractor, as well as evidence that they possess the experience to manage social media channels and the Municipality’s website.

3. The tender must be placed in a sealed envelope, on the outside of which shall be written the name of the tenderer and the notation “Tender for the provision of services for the creation and management of the social media channels of the Municipality of Geroskipou – Tender No. 45/2025”.

4. The tender envelope must be placed, at the tenderer’s responsibility, in the Municipality’s Tender Box no later than Friday 23/05/2025 at 12:30 p.m.

5. Alternative tenders shall not be accepted

6. The award criterion shall be the lowest price, in accordance with the terms of the Tender.

ANNEX 1 – TENDER FORM